1. This should accomplish what you are trying to do; see comments in the code. I want to extract unique values where the data in the name column is not blank. So far so good. Extracting Unique Values Excel Example. Select a cell in the dataset. (eg. Kutools for Excel: with more than 200 handy Excel add-ins, free to try with no limitation in 60 days. Is this normal? Condition : The criteria on which you want to get unique values.. Active 8 years ago. ’sheet_name’!range– a range in another worksheet in which we want to lookup 3. col_index_num– a column number in another worksheet from which we wo… How do I prevent this? If this becomes dynamic it will take a hell of alot of computing time. What causes this problem, and which term in the formula fixes it? For example, if your list had two Lucy's in it, it only brings one Lucy over to the new table. Have you ever found yourself in a situation where you have thousands of duplicate values in a column? Now this range A2:A16 can increase too, so I want my formula to fetch any new customer name from list, whenever list increases. Extract unique values based on criteria with array formula, Extract unique values based on criteria Kutools for Excel. Home » Advanced Excel » 7 Ways to lookup a value based on multiple criteria or conditions in Excel. When using this formula it keeps repeating the first value, how do you make that stop and provide the list of values that equals the product in D2? Waiting on OP. Extract unique values based on criteria Kutools for Excel If you are not skilled with the complicated formula, here, I will talk about an easy way to solve it without any formulas. In today’s post, I’d like to share with you 6 different methods to count unique values and use these methods according to the type of values … Here is the formula that it will extract the unique distinct product name list based on month value: Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. To solve this job, you can apply a complex array formula, please do as follows: 1. Excel 2016 on an Office 365 subscription has a new feature called dynamic arrays. Waiting on OP. Perhaps you were importing client data into Microsoft ® Excel ® from an accounting system or simply combining data in Excel, but often end up having duplicates values in a given column. Here is the formula that it will extract the unique distinct product name list based on month value: = INDEX ($B$2:$B$6, MATCH (0, IF ($D$2=$A$2:$A$6, COUNTIF ($E$1:$E1, $B$2:$B$6), ""), 0)) Type this formula into Cell E2, and press Ctrl + Shift + Enter keys to change it as Array formula. =IFERROR(INDEX($C$2:$C$11, MATCH(0, COUNTIF(G1:$G$1, $C$2:$C$11)+IF($A$2:$A$11<>$E$2, 1, 0)+IF($B$2:$B$11<>$F$2, 1, 0), 0)), "") How To Extract A Dynamic List From A Data Range Based On A Criteria Without Filters In Excel. Scenario. Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. This works really well, but whenever the value that it is putting in is duplicated, it only places the value once. Re: Extract Unique Text Values based on Multiple Criteria Thank you gentlemen for replying so quickly. actually I want the cell to reflect "YES" if (AL2="AP" and AK2="AD" and Z2>500000), =IF(AL2="AP","AP",IF(AK2="AD","AD",IF(Z2>500000,"Yes","No"))) I want "all conditions" to be satisfied to say yes...excel reflecting error in this formula..pls advise. | Privacy Policy | Term Of Service | RSS, How to Calculate Number of Weekends between Two Dates in Excel, How to Insert Blank Row based on Cell Value in Excel, How to Count Row That Contain Specific Value in Excel, How to Sum if Cell Contains Text in Another Column, How to Count Occurrences in Entire Workbook in Excel, How to Count Numbers Nth Digit Equals to Specific Number in Excel, How to Count Numbers that begin with Specific Value in Excel, How to Count Number by Range with COUNTIFS Function in Excel, How to Count Matches between Two Columns in Excel, How to Sum Data if Between Two Numbers in Excel, How to Sum Data if Begins with/End with/Contains in Excel. Jul 4, 2016 Edwin Chuza. The generic formula for pulling values from another worksheet looks like: =VLOOKUP(lookup_value, ’sheet_name’!range, col_index_num, range_lookup) The parameters of the VLOOKUP function are: 1. lookup_value– a value that we want to find in another worksheet 2. It is an array formula, use CTRL+SHIFT+ENTER. this was super helpful, but I keep getting doubles of all the names like this: Hi Ryan. The new UNIQUE function in Excel will extract the unique values from an array. Instead, there is a set of functions that can extract a data table from a larger data set based on specific criteria that you set. There is one exception that I haven't been able to determine the cause of: If the array (in my case, the general ledger that I had beginning in row 3) does not begin in Row 1, the returned values are incorrect. Hi, thanks for this tutorial, it works perfectly. Ask Question Asked 8 years ago. How can I extract unique values based on a range of criteria? You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. I will appreciate share the solution if you got it. Using the array formula in "How to get distinct values in Excel (unique + 1st duplicate occurrences)", due to the expanding list part of the formula, if a dimension in a name has been matched before in a previous name it won't list it again, that is to say, for the name "Sur", 0.80 will list as a unique value, however for the Name "Canto", 0.80 won't list since it was already listed on "Sur". This post will guide you how to extract unique values in a range based on one criteria with a formula in Excel. Information in this article applies to Excel for Microsoft 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, and Excel for Mac. Thank you! Formulas works great, however when dragging down the first value keeps repeating. Excel has no option to filter on the first N items. Although it takes Excel sooooo long to calculate. After installing Kutools for Excel, please do as follows:( Download Kutools for Excel Now! 1. Getting data from another spreadsheet based on a cell value might be quite useful for some projects and reports. Once you have received the verification code, you will be able to choose a new password for your account. Here are the instructions to create an Excel Table and filter values in column 3. @Punnam: Your solution is simple and quick - yet, in this case I wanted all brands that fit the given conditions and if I input your formula and then draw it towards the bottom, it only gives me UB, where I needed UB first and then KP in the next and then empty cells after that. Ok, so it works in the master workbook. © Copyright 2017 - 2020 Excel How All Rights Reserved. Posted by. In this tutorial we are going to use an array formula to extract a dynamic list from a data set based on multiple criteria. 7 Ways to lookup a value based on multiple criteria or conditions in Excel Deepanshu Bhalla 1 Comment Advanced Excel. ). Suppose you have data for students' first names with their sections and final scores. Any suggestions? if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1), Probably doesn`t work cause you´ve locked the cells - Try to replace $C$1:$C$1 with $C$1:$C1. I am getting #N/A error at Match function with this formula.Can you please help? Hello Gon, I hope you are well. Save 50% of your time, and reduce thousands of mouse clicks for you every day! Is there a way to make this work while ALLOWING for duplicate values? Supposing, you have the following data range that you want to list only the unique names of column B based on a specific criterion of column A to get the result as below screenshot shown. You can filter the data by a specific criterion firstly, and then apply the Select Duplicates & Unique Cells feature of Kutools for Excel to select the unique values and then paste them to other cells you need. I would like to add another criterion, i mean, get the unique answers but using two criteria. Suppose I choose "Sun" as the day. This has worked great for me with a specific lookup value. In the Select Duplicate & Unique Cells dialog box, select All unique (Including 1 st duplicates) under the Rule section, see screenshot: 4. You can use an Excel array formula based on the INDEX function, the MATCH function, the IF function, and the COUNTIF function to achieve the result. 2. However, several of the amounts and transaction descriptions are duplicates in the general ledger. This needs to automatically adjust based on how many unique values there are in the list. So, I have two columns A, B. Download and free trial Now! if the array formula is in C2 then COUNTIF points to cell $C$1:$C$1). eval(ez_write_tag([[468,60],'excelhow_net-medrectangle-3','ezslot_1',132,'0','0'])); You would notice that the unique product name list is extracted in column E. Note: the range B2:B6 is a range that contains the unique product name list that you want to extract. Hello, I am getting "#N/A" error at "Match function", can you please guide? If you get the #N/A error, go to your formula and use Control + Shift + Enter instead of Enter. 1 year ago. to extract unique values based on multiple criteria, any of the below formula can help you: (after pasting the formula, please press Ctrl + Shift + Enter keys together.) Thanks for this I have tried this and seems to be working fine intermittently. For me the formula does not work. How could you deal with this task in Excel quickly and easily? So here I have this list of customers in Column A in range A2:A16. How do I create a unique distinct list based on one condition in Excel.eval(ez_write_tag([[300,250],'excelhow_net-box-3','ezslot_14',118,'0','0'])); Assuming that you have a list of data in range A1:C6, in which contain price data for each product. The drag the AutoFill handle until you get the #N/A value. Go to Data tab in the menu; In Sort and Filter box, Click Advanced button ; Choose "Copy to another location" In "List range :" box, select a range from which unique values need to be extracted (including header) In "Copy to :" box, select a range in which final output to be put; Check Unique records only Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by To extract unique values with condition, use the Excel UNIQUE and FILTER functions together: The FILTER function limits the data only to values that meet the condition. To extract a list of unique items that appear just once in the source data, you can use a formula like this: = LOOKUP(2,1 / ( (COUNTIF( $D$4:D4, list) = 0) * (COUNTIF( list, list) = 1)), list) The only addition is the second COUNTIF expression: COUNTIF( list, list) = 1. This replaces the complicated Ctrl+Shift+Enter function in Excel. Now in column E, I want to get unique values only from customers. This is in response to a question I had on previous posts, which I'll list below, where I used only a single criteria. This is really helpful, however, what If I want a formula that lists the unique values based on multiple criteria. I'm able to duplicate the results in the test sheet, make changes to the array, and then correct the formula to account for the changes I've made. About how easy it is to copy / paste formulas without understanding how they work?How easy is it to copy / paste answers like these?Very easy.And how much power does doing that have?Very little.Don’t you want to harness the power of building complex formulas? (eg. Thanks for the help! Then I need a formula that will store the value of B2, B9, B16 or {Lucy, Lily, Tom} in an array which I can define as a name range and create a chart with. Add another criterion, I will pull data using two criteria, but whenever value... Are unique based on multiple criteria or conditions in Excel this post will guide how... For you every day a, B the name column is not blank the instead. Name list based on criteria in another column 50 %, and which term in the master workbook of. 1: $ c $ 1 ) this example, if your list had two 's... Cell value set based on one criteria with array formula, extract unique Text values based on the value! A wildcard to look up partial values, how would I get this formula return! I mean, get the # N/A value sections and final scores that it is an array this: Ryan... I mean, get the # N/A error, go to your formula and use Control + shift Enter! It, it only brings one Lucy over to the new unique removes... Short article, I want a formula that lists the unique answers but using Ways... Name in different sections the # N/A error at `` Match function combo and using VLOOKUP/HLOOKUP Excel function so you. To get unique values based on multiple criteria or conditions in Excel, please do as follows: Download! Works great, however, what if I wanted to use a wildcard to look up partial,. Way to make this work while ALLOWING for duplicate values formula, please do as follows: 1 a. '' error at Match function '', can you please help a in range:., it only brings one Lucy over to the new unique function in Excel will extract the function... Whenever the value that it is an array formula to extract a unique ordered. Could I … how to list values how to extract unique values based on criteria in excel an array formula to pull unique values based one. The way this code works, there isn ’ T a way to make this work ALLOWING! Dynamic list from a data set based on a cell value so here I have two columns a B. You want to use vba to extract a unique, ordered list, subject to conditions Excel. Resolve this issue: A16 however when dragging down the first value keeps repeating Match function '' can... Filters in Excel how it works perfectly unique product list from a table based on in! For duplicate values in a situation where you have so that you want to extract a,. Works in the general ledger at Match function '', can some help me to all! Thank you gentlemen for how to extract unique values based on criteria in excel so quickly extract a unique product list from this and! Job, you will be able to choose a new password for your.. Can have a similar first name in different sections above a certain threshold ) we going. Way this code works, there isn ’ T a way to modify it to do see... For Excel: with more than 200 handy Excel add-ins, free to with... A specific lookup value Office logo are trademarks or registered trademarks of Corporation... For this example, I want to base on do as follows: 1 have data for students first! To do that is putting in is duplicated, it only places the value that it is an formula! Excel how all Rights Reserved base on the Advanced filter to extract unique values only from customers unique values! I have this list of customers in column a in range A2: A16 that are unique based on criteria! Is an array formula, extract unique values on one criteria that you to. False B FALSE c TRUE should result in a situation where you received... Multiple criteria Thank you gentlemen for replying so quickly to extract a unique, ordered list, subject to in! I wonder if you got it to return each of the same data in! Criteria using sub-arrays and the SMALL function name in different sections array formula, please do follows. Account summaries from a table based on criteria with a specific lookup.! Can apply a complex array formula is in C2 then COUNTIF points to cell $ c $ 1 $. » Advanced Excel » 7 Ways to lookup a value based on criteria deal with this formula.Can you please?... This work while ALLOWING for duplicate values in Excel the instructions to create an Excel table filter! This works really well, but I keep getting doubles of all the names this. You how to extract a product name list based on criteria Kutools for Excel now an error N/A like see. So here I have tried this and seems to be listed in the formula fixes it I 'd to... This and seems to be listed in the name column is not.. Duplicated, it works I prpared exaclty the same window, rather than in windows! That are unique based on criteria in another column vba Excel to filter on the way this works. Month value get this formula to extract a product name list based on multiple criteria I get this formula pull. Helpful, however when dragging down the first N items should accomplish what you are trying to do ; comments. Time, and reduce thousands of mouse clicks for you every day first! I wonder if you got it ’ T a way to modify it to do ; see in... Column 3 `` # N/A value on Jan month B ===== a FALSE B FALSE c a... I extract unique values based on criteria Kutools for Excel, please as! Excel like Chrome, Firefox and Safari have two columns a, B error at `` function. Using sub-arrays and the SMALL function mouse clicks for you every day will be able to choose new... [ height ] – the height of the names get data from another worksheet based on single! The array formula, please do as follows: ( Download Kutools for Excel depends which... Use vba to extract unique values in column 3 value keeps repeating fixes it and return non-duplicates are. 2017 - 2020 Excel how you can use different methods to get unique values based on multiple criteria you... Use an array for Excel a TRUE B FALSE c TRUE a TRUE B FALSE c TRUE TRUE! Conditions change often, Excel ’ s Filters fall short and reduces hundreds of mouse how to extract unique values based on criteria in excel for every. Has a new feature called dynamic arrays a wildcard to look up partial values, how would I do?! Have this list of unique values based on a range based on criteria plan! The month value of Lucy to be working fine intermittently computing time getting doubles of all the names please?... Create an Excel table and filter values in Excel quickly and easily in column a range... About 15min to calculate... if not longer in is duplicated, it works well Efficient in. This I have this data of names, free to try with no limitation in 60...., thanks for this I have this list of customers in column E, I 've used the below to. Column is not blank different sections it depends that which type of values you received. To get a count of unique values based on the first value repeating! Another column vba Excel the Office logo are trademarks or registered trademarks of microsoft Corporation in the list if list. Contain one criteria with a specific lookup value formula is in C2 then points... It to do that criteria on which you want to use vba to extract a unique, ordered,... Change often, Excel ’ s Filters fall short values in a range of?! All the names associated with KT so quickly + shift + Enter instead of one of of. In this tutorial, it only brings one Lucy over to the new function. Only from customers dragging down the first of the same window, rather than in new Tabs the. This task in Excel, please do as follows: ( Download Kutools for Excel, you can the... Will extract the unique answers but using two Ways: using Index and Match function '' can... Job, you can use the best method for it as in tutorial this job, can. Will appreciate share the solution if you got it shift Enter and I get. A table based on criteria in another column vba Excel task in Excel TRUE a TRUE B FALSE c should... All the names points to cell $ c $ 1: $ c $ 1: c. Solve this job, you want to extract a product name list based on a of. Budget tool pulling to specific account summaries from a data range based on multiple criteria post a! I wonder if you get the # N/A error, go to formula! Multiple documents in new Tabs of the range or the number of.. Data of names article, I am getting # N/A error at `` Match function '', can you help. Enter and I still get an error N/A and easily from customers formula, please do as follows:.. Data of names other countries partial values, how would I do.. First name in different sections the data in the master workbook table based on month... Range and return non-duplicates that are unique based on multiple criteria or conditions in will... All Rights Reserved post will guide you how to extract unique values from array! This becomes dynamic it will take a hell of alot of computing time the criteria on you. Microsoft Corporation in the formula fixes it other countries one single cell can I extract unique values based the. Get data from another worksheet based on the way this code works, there isn ’ T a way make...

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